For Admitted Students

Confirmation of Participation & Payment

Please inform HIF whether you will participate in the program or decline the offer by the deadline indicated in the HIF acceptance e-mail. The HIF office will reply to you within three working days upon receiving your confirmation e-mail. If you do not receive a response within three working days, please contact HIF.

TO CONFIRM YOUR PARTICIPATION

1. Confirmation Email of Participation
Reply to the HIF acceptance email according to the guideline (click here), along with the Pledge Card (See “2. HIF Pledge Card” below.) as an attachment.

2. HIF Pledge Card
Click here to open a PDF file of the Pledge Card, and save it to your computer first. Open the file, fill in all the highlighted parts of the form, save it to your computer again. Then, send it to HIF as an attachment to your confirmation email of participation.

Note: If you skip the above-underlined step, the information you enter on the form won't be saved.

Applications without a confirmation email of participation and HIF Pledge Card will be cancelled by default.

-Program Fee Payment (See below for more information.)

-Online Forms for Participants

Participants must submit several forms through your online account. Please visit the “Online Forms for Participants” page to log in.

TO DECLINE THE OFFER

Reply to the HIF acceptance email according to the guideline (click here).

Program Fee and Group Travel Plan Fee Payment

  Program Fee Group Travel Plan Fee
Deadline March 15, 2019 (JST) April 30, 2019 (JST)
Amount US$5,700 US$500
Method Bank transfer only Bank transfer or PayPal
Who must pay Everyone Those who join the Group Travel Plan
Note a) Click here (coming soon) to learn about the HIF Group Travel Plan.

b) If you have decided to join the Group Travel Plan before the program fee payment deadline, we recommend you pay the Group Travel Plan fee along with your program fee in order to avoid any additional bank charges and fees.

c) To those who are accepted from the waiting list close to or after the above mentioned payment deadlines, HIF will indicate another payment deadline in the acceptance e-mail.

HIF Bank Information

Currency : US dollars
Method : Bank Transfer
HIF does not send you a payment invoice. Please remit your fees to the MICHINOKU Bank via the intermediary banks listed below:
Bank Name:
The MICHINOKU Bank Ltd. (Bank Code: 0118)
Branch Name:
Hakodate Business Division (Branch Code: 091)
Bank Address:
9-10 Chitose-cho, Hakodate, Hokkaido 040-0033 JAPAN
Bank Telephone:
81-138-23-8101
Swift Code:
MCHIJPJT
Beneficiary:
Hokkaido International Foundation
Beneficiary’s Address:
14-1 Motomachi, Hakodate, Hokkaido 040-0054 JAPAN
Beneficiary’s Telephone:
81-138-22-0770
Regular Account Number:
5517389
INTERMEDIARY BANKS        SWIFT CODE
JP Morgan Chase Bank, National Association, New York CHASUS33
The Bank of New York Mellon, New York IRVTUS3N
Deutsche Bank Trust Company Americas, New York BKTRUS33
Notes:
  • All bank charges and fees are to be paid by the applicant. If any extra fees are deducted in the process of transferring funds between banks, please pay the balance to HIF when you arrive in Japan.
  • You MUST remit the fees via the above intermediary banks. If you cannot access one of these banks, you can wire the fees directly to HIF’s bank account. In this latter case, extra bank charges are usually deducted from the total amount, so please pay the charges upon arriving at HIF.
  • To facilitate accurate confirmation of your payment, please make sure you send the remittance in your name or add your name as a note on the transfer form.
  • If you have to remit your fee in other currencies including Japanese yen, please contact HIF for instruction.
  • If you remit your fees from a bank in China, please use either one of the first two of the intermediary banks listed above (i.e., “JP Morgan Chase Bank, National Association, New York” or “The Bank of New York Mellon, New York”).

HIF PayPal Information

Click the “Pay Now” button to pay the Group Travel Plan fee. We DO NOT accept the program fee payment through PayPal.

Cancellation Policy

If an applicant withdraws from the program earlier than March 15, 2019 (Japan Standard Time), the total program fee and homestay fee will be refunded. For withdrawals on or after March 15, 2019, HIF will refund the total paid amount, less the cancellation fees stated below. Applicants who wish to withdraw must inform HIF by e-mail. The refund will be made by bank transfer. HIF will make no program fee refunds if cancellations are made on or after Thursday, June 13, 2019 (00:00 JST).
Date of Cancellation Notice
(Japan Standard Time)
Cancellation Fee
March 15, 2019 (00:00) – March 31, 2019 (23:59) $500
April 1, 2019 (00:00) – April 30, 2019 (23:59) $1,000
May 1, 2019 (00:00) – May 31, 2019 (23:59) $1,500
June 1, 2019 (00:00) – June 12, 2019 (23:59) $2,500
On and after June 13, 2019 (00:00) $5,700 less the unused amount of homestay fee*
*The refund of the homestay fee will be asserted per-diem if you withdraw after you started staying at your host family.

Program Cancellation by HIF

HIF may cancel the Program before the starting date in the event of a natural or other disaster that poses an immediate threat to your health and/or safety. In this case, HIF will inform you by e-mail and refund you the full program fee including the homestay fee. Refunds will be made to your bank account by telegraphic transfer. In the case that we must cancel the Program while in progress, we will refund the unused portion of your program fee, including the homestay fee, calculates at US$60 per day.
*As agreed on the consent form of your application, you will in no way hold HIF responsible if you should suffer injury or losses during the program or related activities.


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Comments from Alumni

  • Name:
    Silin Chen
    University:
    Wesleyan
    University

    I think being able to join HIF is a very precious opportunity for me to be totally immersed in a Japanese-study environment. more

  • Name:
    Jack Conklin
    University:
    University of
    Chicago

    The HIF program is a great opportunity to improve your understanding of both Japanese and Japanese culture. more

  • Name:
    Laura Li
    University:
    Oberlin
    College

    One of the greatest things that I've learnt during my stay in HIF is "thinking in Japanese". more

  • Name:
    Meera Santhanam
    University:
    University of
    Chicago

    This program provides the perfect amount of structure - it's enough so that every day you are kept busy with classes, talks, and ... more

  • Name:
    Yuancong Xie
    University:
    Northwestern
    University

    HIF was an amazing opportunity to immerse myself in an all-Japanese environment. more

  • Name:
    Xinyu Zong
    University:
    Franklin &
    Marshall
    College

    HIF has been the best experience of my life. I woke up every day looking forward to host mom's breakfast and playing with her 4-year-old son. more

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