For Participants

Visa, Immunization & Medication

VISA

It is your responsibility to visit the website of the Ministry of Foreign Affairs of Japan, to check whether you need to obtain a short-term stay visa to enter Japan or not.

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

For Those Who Need a Visa to Enter Japan

  • Please contact the Japanese Embassy or Consulate with the jurisdiction to ask what kind of documents you need to submit to apply for a visa.
  • List of Embassies and Consulates:
    http://www.mofa.go.jp/about/emb_cons/over/index.html

    Procedure Chart for Short-Term Stay Visa:
    http://www.mofa.go.jp/j_info/visit/visa/process/short.html

  • Please complete A, B, and C below, so that HIF can mail out your visa supporting documents accordingly.
    • Book your international flight to ENTER and LEAVE Japan (tentative booking is fine), and e-mail your itinerary to HIF.
    • Remit your program fee to the HIF bank account by wire transfer.
    • If you have a Chinese nationality, please inform us of your name in Chinese characters.

    Documents HIF will send to you by physical mail:
    • Letter of reason for invitation
    • Letter of guarantee
    • Schedule of stay (including your flight information)
    • Receipt of your program fee payment
    • Overview of the Hokkaido International Foundation and the Japanese Language and Japanese Culture Program
    • Your acceptance letter
  • After you receive the above documents from HIF, please submit them to the Japanese Embassy or Consulate along with other documents you prepare by yourself.
  • We strongly suggest that you begin this procedure as early as possible. The process may take 3-4 weeks or longer.

NOTE:
If you are planning to continue studying at another institution or university in Japan after the HIF program, please ask a foreign student advisor of the program you will join about a student visa before you leave your country. HIF cannot issue a Certificate of Eligibility.

IMMUNIZATION

Vaccinations are not required when traveling to Japan. There are some recommended vaccinations such as Japanese encephalitis, but they are not necessary. Please visit the following websites for more information.

Centers for Disease Control and Prevention:
https://wwwnc.cdc.gov/travel/destinations/traveler/none/japan

World Health Organization:
http://www.who.int/ith/vaccines/en/

Also, your doctor would be a good source of information on vaccinations.

BRINGING MEDICATION INTO JAPAN

If you need to bring or mail any medication to Japan, please consult your doctor and/or refer to the following websites:

Ministry of Health, Labour and Welfare:
http://www.mhlw.go.jp/english/policy/health-medical/pharmaceuticals/01.html

U.S. Embassy & Consulates in Japan:
https://jp.usembassy.gov/u-s-citizen-services/doctors/importing-medication/

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Comments from Alumni

  • Name:
    Silin Chen
    University:
    Wesleyan
    University

    I think being able to join HIF is a very precious opportunity for me to be totally immersed in a Japanese-study environment. more

  • Name:
    Jack Conklin
    University:
    University of
    Chicago

    The HIF program is a great opportunity to improve your understanding of both Japanese and Japanese culture. more

  • Name:
    Laura Li
    University:
    Oberlin
    College

    One of the greatest things that I've learnt during my stay in HIF is "thinking in Japanese". more

  • Name:
    Meera Santhanam
    University:
    University of
    Chicago

    This program provides the perfect amount of structure - it's enough so that every day you are kept busy with classes, talks, and ... more

  • Name:
    Yuancong Xie
    University:
    Northwestern
    University

    HIF was an amazing opportunity to immerse myself in an all-Japanese environment. more

  • Name:
    Xinyu Zong
    University:
    Franklin &
    Marshall
    College

    HIF has been the best experience of my life. I woke up every day looking forward to host mom's breakfast and playing with her 4-year-old son. more

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